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procomex PROCESS

In order to modernize the Brazilian customs system, an alliance was formed between business associations, with the objective of acting proactively in the country’s competitiveness in international trade. As a result of this initiative, the Procomex Alliance Institute’s main challenge is to unite government agencies and the private sector, which have never before acted in a synchronized and harmonized manner, to jointly redesign the processes of management and control of the flow of foreign trade in Brazil.

The Procomex Process is a tool developed by the Procomex Alliance Institute to overcome challenges and achieve objectives, with excellence.

 

Procomex Process Possibilities:

 

  •        – Identify the main private sector players involved in the process to be analyzed and redesigned;
  •        – Mobilize and engage private sector professionals to participate in process analysis meetings;
  •        – Get government agencies involved in the process to commit to attending the process redesign meetings and to the possible use of the proposed solutions;
  •        – Design, through Process Mapping, in conjunction with private sector stakeholders.

 

Process Mapping

 
Our maps are made according to the following structures:
 

The “AS IS” map, which represents the current flow of the process, in order to:

  •        – Define the problems, bottlenecks and opportunities for improvement present in the process;
  •        – Estimate the time and cost spent at each stage of the process;
  •        – Register the current legislation, which serves as the basis for the process;

       – Identify the information technology systems that support the process and their interfaces with other systems;

The “TO BE” map (with the participation of the same professionals responsible for developing the “AS IS” map) demonstrates a new flow for the process, without the problems and bottlenecks previously identified;

  •        – Organize meetings involving professionals from the public and private sectors to review and validate the maps created, resulting in a “joint TO BE” map, which represents the ideal process flow in the view of both sectors;
  •        – Prepare a report, together with the professionals involved, that:
  •        – Identifies and describes problems and opportunities for improvement;
  •        – Lists the proposed changes related to the procedures and/or the Information Technology Systems and/or the legislation;
  •        – Justifies the solutions presented in terms of simplifying and streamlining the process flow and/or better allocation of public resources;
  •        – Organize meetings with the participation of private sector stakeholders through which the public sector can publicize the proposed changes.

 

Advantages of the Procomex Process:

 
  •        – It is a communication platform between the public and private sectors;
  •        – It has a methodology with proven effectiveness in the analysis of procedures by different actors, and in the development and creation of innovative solutions to the identified problems;
  •        – Provides a Win-Win scenario for everyone involved:

The Public Sector:

  •        – gets to know the practices of the private sector;
  •        – obtains a broad and comprehensive view of the processes; and
  •        – acquires a plan to modernize its processes.

The Private Sector:

  •        – improves its dialogue with the public sector;
  •        – has an instrument to promote positive changes in Brazilian foreign trade; and
  •        – gets notified early regarding changes that influence its operations.

The professionals involved:

  •        – obtain and share knowledge;
  •        – develop a broad and complete understanding of the processes; and
  •        – expand their network.

 

Using the Procomex Process

 

In Brazil, the Procomex Process has already been used in the analysis and redesign of the following foreign trade processes:

  •        – Modernization of Exports in all modes;
  •        – Modernization of Imports in all modes;
  •        – Modernization of foreign trade processes for Micro and Small Enterprises;
  •        – Indirect Export;
  •        – Imports of products controlled by the National Health Surveillance Agency (Agência Nacional de Vigilância Sanitária – ANVISA);
  •        – Imports of products controlled by the Ministry of Agriculture, Livestock and Supply (Ministério da Agricultura, Pecuária e Abastecimento – MAPA);
  •        – Pesticide imports, with proposals for a new flow using the AEO-Integrated Program by MAPA;
  •        – Integration of Trading Companies and importing and exporting commercial companies in the AEO Program;
  •        – Special Customs Regime for Drawback – Exemption;
  •        – Special Customs Regime for Drawback – Suspension;
  •        – Special Customs Regime for Drawback – Continuous;
  •        – Special Customs Regime for Customs Transit;
  •        – Modernization of Ex-tariff concession and customs clearance processes (capital goods and computer and telecommunication goods);
  •        – Flow of foreign trade processes in the port complexes of Santos and Itajaí;
  •        –Aircraft on Ground Material (AOG); and
  •        – Modernization of the ICMS payment flow.

Internationally, the Procomex Alliance Institute has already applied the Procomex Process in the analysis of the import and export processes, in the maritime and road modes, of Chile, Paraguay and Uruguay, and for the redesign of the trade flow of certain products, between Argentina and Brazil.